Compliance

When you applied and were granted your operators licence you agreed to 11 legally binding u​ndertakings (listed below), which should you not adhere to, is reason for the Traffic Commissioner to at least ask the DVSA to make further inquiries.   
Common mistakes are not keeping your address and contact information up to date or advising the Traffic Commissioner of changes to directors, partners or entity. 
In particular changing from sole trader or partnership to limited company is a change of entity and therefore a new licence application.  

As a Plumwood Compliance customer we monitor all your licence requirements, maintenance, driver licencing, tachographs and statutory documents to ensure you are meeting not only your legal undertaking but conforming to current best practice. Our systems and your allocated account manager ensure we are doing the very best to make operating your vehicles as painless as possible. All our account managers hold Certificates of Professional Competence in International Road Haulage, and due to the fact that they work with multiple operators,  probably see more issues in a day than most transport managers see in a year.  

Operator Licence Undertakings

Undertaking No 1.
The laws relating to the driving and operation of vehicles used under this licence are observed.
Undertaking No 2.
The rules on drivers’ hours and Tachographs are observed, and proper records are kept and that they are stored, also that records are readily available on request
Undertaking No 3.
To ensure vehicles and trailers are not overloaded
Undertaking No 4.
That all vehicles operate within speed limits
Undertaking No 5.
To ensure drivers promptly report any defects that could prevent the safe operation of the vehicle or trailer and that all defects are recorded in writing.
Undertaking No 6.
To ensure all vehicles and trailers, including hired vehicles and trailers, are kept in a fit and serviceable condition.
Undertaking No 7.
To ensure you are keeping full records for a 15 month period for all driver reports of defects, safety inspections, routine maintenance and repairs to vehicles. All these records need to be available on request.
Undertaking No 8.
In respect of each operating centre specified, the number of vehicles and number of trailers kept there will not exceed the maximum number authorised at each operating centre. (Which will be noted on the licence)
Undertaking No 9.
An unauthorised operating centre is not used in any traffic area.
Undertaking No 10.
I will notify the Traffic Commissioner of any convictions against myself, or the company, business partner(s), the company directors, nominated transport manager(s) named in this application, or employees or agents of the applicant for this licence and, if the licence is issued, convictions against the licence holder or employees or agents of the licence holder.
Undertaking No 11.
That you will ensure that you will notify the Traffic Commissioner of any changes within 28 days, EG: proposed changes to maintenance arrangements. A change in the financial status of the licence holder (Liquidation etc) or a change to the limited company status or partnership that may affect the licence